1. The Service
The application allows users to prepare draft replies to incoming emails using artificial intelligence.
2. How it works
The tool connects to the user’s email account via secure protocols, retrieves the body of incoming emails in chronological order, sends it to the AI selected by the user, and prepares a draft reply directly in the Drafts folder without sending it. It then archives the email in the default or user-defined archive folder.
The tool never sends the message — only the user can do so.
The tool can be launched manually via the browser, or automatically every minute (for paid subscriptions only). The automatic mode is enabled or disabled by the user.
If the email size is too large (e.g. newsletters), the tool automatically archives the email without processing it and notifies the user by email.
If an error occurs during the AI API request (e.g. invalid API key), and automatic mode was active, it will be disabled and must be manually reactivated by the user in their account.
3. Account setup and subscription plan
Before using the tool, the user must configure the parameters below and choose a free or paid plan.
1) Email configuration:
• Select the email server from the provided list
• Account email address
• Account password or application password (e.g. Gmail) except for Microsoft accounts (Exchange, Outlook, Hotmail) where access must be authorized via the Microsoft login screen
• Drafts folder name (a list of default names is provided)
• Archive folder name (a list of default names is provided). If a custom archive folder is entered and doesn’t exist yet, the tool will create it automatically.
• Email signature 1 (mandatory)
• Email signature 2 (optional)
• Email signature 3 (optional)
• Email copy (optional)
2) AI configuration:
• Select the AI model from the list
• Enter your own AI API key
• Select refresh interval for manual processing
• Enter prompt or context manually or upload a file
All sensitive data such as passwords, API keys, and prompts/contexts are encrypted by the tool.
4. User consent
The user consents to the tool connecting to their email account and transmitting email content to the selected AI. No email data is stored by the application, except the last message temporarily stored in session for browser display.
Once the session ends, the message is deleted. In automatic mode, no data is stored.
The user acknowledges that the company is not responsible for how the AI uses the transmitted data. The user must review the terms of the selected AI service.
Only the user can edit and send the draft prepared by the AI.
5. API key cost
The company does not generate API keys on behalf of users and is not responsible for any related costs.
The user acknowledges having verified potential API usage costs, which remain their sole responsibility.
6. Account deletion
The user may delete their account at any time. For paid subscriptions, the plan must first be canceled in the user area before account deletion.
Data processing and retention are governed by the privacy policy available at: https://www.nyna-writes.com/privacy.